Annual Report 2011: Major Activities in Technical Services

As a continuation of our series on our 2011 Annual Report, please see a description of major activities in technical services:

  • Fiscal Year 2010 was a transitional year in Mudd Library Technical Services, with Christie Peterson and Maureen Callahan hired in September and February respectively to fill open positions and with Lynn Durgin taking and returning from family leave.
  • April marked the first time that all Mudd Library Technical Services positions were filled with full-time staff members since 2008. A search for an SCAII to assist with the ACLU processing project also began in late spring 2011.
  • Despite staffing issues, well over 1,000 linear feet was processed and described with online records and finding aids in FY2011, with another 1,123 linear feet addressed by the ACLU processing project that will be available by the end of FY2012.

Stay tuned for further discussion of our 2011 work involving processing, accessioning, digital projects, records management, collection development, exhibitions, and more.

Annual Report 2011: Major Activities in Public Services

As a continuation of our series on our 2011 Annual Report, please see a description of our major activities in public services:

In the past year, the staff of the Mudd Manuscript Library served 1,934 patrons, 212 of whom had visited Mudd prior to FY11 and 777 who were new researchers. We circulated 9,586 items (3,141 University Archives boxes/items, 6,350 Public Policy Papers boxes/items, 93 Gest rare books and 2 other items). Staff also filled 398 photocopy orders totaling 45,253 pages, of which 232 orders were delivered as PDF files totaling 28,128 pages and 166 orders were fulfilled on paper, totaling 17,125 pages. This was our first full year offering PDFs in lieu of paper and it is not surprising that it is the preferred method for the majority of our users. Scanning continues to be the default method by which we provide images for patrons and last year we filled 105 orders for 383 scans.
We responded to over 1,795 pieces of correspondence (including 1,214 pertaining to the University Archives and 550 to the Public Policy Papers; 28 requests for permission to quote) which arrived as follows: 1,452 e-mail; 298 telephone; 37 surface mail; 4 via fax, and 4 oral inquiries.
The staff also responded to more than 640 brief telephone calls.
Collectively, the staff worked with 14 different classes relating to junior papers and other research/writing projects with a total of 198 attendees.
In addition, quite a number of visitors took advantage of Mudd’s digital camera program as 262 patrons photographed 5,582 items from our collections, totaling approximately 117,800 images.
It should be noted that while these numbers are on par with other years, the public services operation underwent significant stresses during the year. Amanda Hawk, who, like her last name implies, was fast and keen-eyed in dealing with her reference duties, left us in August to attend graduate school, just before Christie Lutz took an unplanned medical leave. Fortunately, Hawk’s replacement, Amanda Pike, started at just about that time. We were happy with both Pike’s timing as well as the fact that she brought her own thorough and professional nature to the position. Until Christie’s return in January, Amanda ably oversaw the Mudd email account, a sizable task for anyone, but especially for someone new to Mudd’s operations. Throughout the year, we received accolades from patrons for the quality of the reference services we provided.
Stay tuned for further discussion of our 2011 work involving technical services, processing, accessioning, digital projects, records management, collection development, exhibitions, and more.

Annual Report 2011: Introduction and Summary

As part of our ongoing effort to improve access to our collections and promote awareness of the Mudd Manuscript Library, we are pleased share a series of blog posts drawn from our annual report for fiscal year 2011 (which ran from July 1, 2010 to June 30, 2011). We share our accomplishments with the hope that this will encourage a better understanding of Mudd’s work, as well as foster an environment of transparency in the archival field. We begin this series with a summary of our activities in 2011.

The staff at Mudd Library had a very successful year in 2011 with notable highlights that include:
  • Hired one project archivist for the University Archives project and another for the Public Policy Papers
  • University Records Manager hired in January and among many things, with other staff, began planning for an electronic records management program
  • Hired an SCAV for public services to replace the departing SCAV
  • ACLU project commences and addresses more than 1,100 linear feet of records as part of NHPRC-funded processing project
  • Fundraising for The Daily Princetonian digitization completed and the project winds down with 18 of 19 batches scanned and almost all years from 1876-2002 now online
  • University Archives audiovisual materials made available via the web on a new blog, The Reel Mudd
  • More than 1,000 linear feet processed and described with online records and finding aids
  • A record 202 accessions of over 400 linear feet received, including the long awaited Margaret Tutwiler journals
  • Continued high level of use of collections, both in-house and remote, with great degree of patron satisfaction, with PDF requests surpassing paper copies.
Stay tuned for further discussion of our 2011 work involving public services, technical services, processing, accessioning, digital projects, records management, exhibitions, and more.
You may also read the FY2011 Annual Report in its entirety here.

Lobby Case Exhibition on Moe Berg

Update — Back by popular demand! The Moe Berg Lobby Case Exhibition can be once again viewed in the lobby of the Seeley G. Mudd Manuscript Library through August 31st, 2012.

Primarily known as a Major League catcher and coach, Morris “Moe” Berg was also a spy for the Office of Strategic Services (OSS) in World War II, as well as a lawyer, linguist, and Princeton graduate. As a member of the class of 1923, Berg excelled scholastically and athletically by graduating with honors in Modern Languages (he studied Greek, French, Spanish, Italian, German, and Sanskrit), and playing first base and shortstop for the Princeton Tigers. While his batting average was low- Berg inspired a Major League scout to utter the phrase, “Good field, no hit”- he was known at Princeton for his strong arm and sound baseball instincts.

The exhibit highlights the varied roles of Berg in its presentation of Princeton memorabilia from the class of 1923, Berg baseball cards, and other material culled from Mudd’s two collections on Moe Berg: The Moe Berg Collection (1937-2007), and the newly acquired Dr. and Mrs. Arnold Breitbart Collection on Moe Berg (1934-1933). Also on display is a 1959 baseball signed by Berg and other Major League players, on loan from Arnold Breitbart. The Moe Berg exhibit can be located in the lobby of the Seeley G. Mudd Manuscript Library, and was originally on display until August 31, 2011.


[i] Dawidoff, Nicholas. The Catcher Was a Spy: The Mysterious Life of Moe Berg. New York: Pantheon, 1994.

Recent History of the Princeton University Library Catalog

The following essay by Richard J. Schulz, Associate University Librarian for Technical Services, was prepared in conjunction with the announcement that Firestone Library’s card catalog will be disassembled this summer. As the University Archives maintains the historical records of the University Library, we offer this for our patrons’ edification with thanks to the author for his permission in posting it.
The Card Catalog served as Princeton University Library’s primary database of acquired holdings until it was closed in 1981 when a major change in cataloging rules (AACR2) was adopted by the Library of Congress and all major research libraries in North America, Great Britain and many other libraries world-wide. As of 1981, no new cataloging was added to the Card Catalog. Updating of penciled-in bound volume holding notations to the records for existing serial and book-set titles continued to be made until 1989, when a project to retrospectively convert all active card serial and set titles was consummated. After 1989, therefore, the Card Catalog became a static partial representation of titles which the Library had acquired prior to 1981; in the terminology of the period, its status had changed from being “closed” to being “dead.”
In 1969, a microfilm copy was made of the pre-AACR2 Card Catalog as a backup for security reasons. This film copy is stored at the Library’s remote book shelving facility (ReCAP). A large number of the older hand-written card files in the Card Catalog had, at some earlier time, been re-typed, likely as a preservation measure. Documentation describing when this decision was made, and the extent to which it was applied, has been lost.

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Costigliola selected to edit Kennan Diaries

Noted diplomatic historian Frank Costigliola of the University of Connecticut has been selected to edit the diaries of George F. Kennan, the renowned 20th century diplomat, historian, and public intellectual. Professor Costigliola holds a Ph.D. from Cornell University and is the author of the forthcoming Roosevelt’s Lost Alliances: How Personal Politics Helped Start the Cold War (Princeton University Press, January 2012), in addition to two other books and more than two dozen articles, including an essay on Kennan that appeared in The Journal of American History. He is also a past president of the Society for Historians of American Foreign Relations and has held fellowships from the Guggenheim Foundation, the NEH, the Norwegian Nobel Institute, and the Institute for Advanced Study in Princeton.

Costigliola’s was one of nine submissions received for the project which was announced last December with ads in the New York Review of Books and The Chronicle of Higher Education, as well as on numerous listservs, and the Mudd Manuscript Library blog. He plans a single volume of approximately 600-700 pages and projects a completion date of December 2014. (See Costigliola’s proposal .) Notified of the selection, Costigliola commented, “I am honored by the opportunity to make available to Kennan buffs, scholars of U.S. and international history, and general readers the magnificent, 80-year-long chronicle of this most gifted diplomat, public intellectual, and writer.”

The Kennan Papers are one of the most used collections at the Mudd Manuscript Library and the diaries themselves were only opened in 2009. Kennan was a diplomat and a historian, noted especially for his influence on United States policy towards the Soviet Union during the Cold War and for his scholarly expertise in the areas of Russian history and foreign policy. While with the Foreign Service, Kennan advocated a policy of "containment" that influenced United States relations with the Soviet Union throughout the Cold War, and he served in various positions in European embassies, as well as ambassador to the Soviet Union. His career as a historian was spent at the Institute for Advanced Study, where he continued to analyze the history of Russia, the Soviet Union and United States foreign policies, and foreign affairs.

UPDATE, FEBRUARY 2014: This book has been published by Norton, a full ten months ahead of Costigliola’s original projection. We are very pleased to see Mr. Kennan’s diary printed in a handsome and well-edited volume.

University Records Manager Creates Blog

Attention Mudd blog readers — Princeton University Records Manager Anne Marie Phillips has created a new blog. Titled Just For The Records and located at http://blogs.princeton.edu/justrecords/, her blog will help University departments and offices manage their records and information in ways that make work easier, ensure compliance with Princeton’s information management goals and responsibilities, and identify records that are of permanent value to Princeton that should be transferred to the University Archives.

In the coming months, Phillips will also provide updates about records-related news, links to Princeton-specific information about how to store items, and discussions and best practices related to issues like managing e-mail, setting up filing systems, and more.

If you have questions or suggestions for the blog, or would like to set up a consultation regarding your office’s needs, you can contact Anne Marie Phillips at ap2@princeton.edu.

University Records Manager joins the Princeton University Archives staff

On January 3, 2011 we welcomed Anne Marie Phillips to the Princeton University Archives staff. Anne Marie is Princeton’s first University Records Manager, her appointment underscoring Princeton’s commitment to maintaining its records at a level of quality that will best support the work of the University and ensure the comprehensive documentation of Princeton’s history. Though part of the Archives, Anne Marie’s portfolio is to serve the entire University community’s records needs.

AMP2

Anne Marie is responsible for expanding and improving Princeton’s current records management program, which was created in conjunction with the Office of General Counsel and other University administrative units, and consists of records transfer information and procedures, as well as a General Records Schedule. Records transferred to the Mudd Manuscript Library are accessioned, processed, and made available as a component of the University Archives function of Mudd. Anne Marie will be updating and expanding the General Records Schedule, creating specialized schedules for records that are unique to various administrative units, and developing and providing a constellation of policies, procedures, and services that will make it easier for University staff to determine what to do with the records they create and use as they perform their jobs.

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Kennan Diaries Project

kennan

The Mudd Manuscript Library at Princeton University holds the papers of renowned diplomat George F. Kennan (1904-2005); upon the passing of Kennan and his wife, copyright in the unpublished materials in those papers passed to Princeton. Within the more than 300 boxes that make up the collection, twelve boxes contain the diaries that Kennan kept nearly continuously throughout his adult life (they date from 1924-2004).
As Kennan remains prominent in scholarly discourse, there is great interest in these diaries. Several individuals have expressed an interest in publishing them in some form. In order to ensure that they receive the benefit of the best possible treatment, the University is soliciting proposals from all interested scholars and will award one the right of first publication.
The Kennan Papers and Diaries
The Papers are described with a high-level of detail within the Mudd Library finding aid found here: http://arks.princeton.edu/ark:/88435/n009w2294 In addition, within the finding aid, the diaries are described: http://diglib.princeton.edu/ead/getEad?eadid=MC076&kw=Kennan#series4subseriesC
Kennan kept the diaries throughout much of his adult life and they detail his private thoughts on the issues facing him both professionally and personally. Kennan’s authorized biographer, John Lewis Gaddis, has read them all and described their self-critical character as resembling those of Henry Adams. In the diaries, Kennan recorded with whom he was meeting, including brief descriptions of the subject of the conversations, and his professional and personal appointments. The earlier diaries, from the period when he was in the diplomatic service, contain his impressions of the countries and the issues they faced. The diaries from his scholarly career include discussions of his research projects and publications, his travels and speaking engagements, and his opinions on public policy matters. Personal details are also found throughout each volume, with a separate “dream journal” covering the period from 1964 to 1977.
Request for proposals
The Library seeks proposals for the publication of the Kennan diaries that answers the following questions:
  1. How will your proposed publication be formatted? (number of volumes, amount of annotation, level of indexing, etc.)
  2. What qualifications do you bring to this project?
  3. What is your plan of work, including a timetable and strategy?
  4. What publishers might you work with? Have you worked with them in the past or have they evinced an interest in working with this project?
  5. Why do you want to undertake this project?
  6. If you plan to seek outside support, what experience do you have with fundraising?
Please include a c.v. for all project participants.
Proposals should include contact information for possible follow-up questions. Word or PDF documents sent as email attachments can be mailed to dlinke@princeton.edu. Any supplementary materials that need to be sent via USPS can be mailed to:

Dan Linke
Mudd Manuscript Library
Princeton University
65 Olden Street
Princeton, NJ 08540

All proposals will be confidentially evaluated by a panel of scholars with an understanding of Kennan’s role in 20th century diplomatic history.
Kennan Diaries Project Advisory Committee
  • John Lewis Gaddis, Yale University, Robert A. Lovett Professor of History and Kennan’s authorized biographer.
  • Richard Immerman, Temple University. Edward J. Buthusiem Family Distinguished Faculty Fellow and Department Chair; Director of the Center for the Study of Force and Diplomacy.
  • Daniel J. Linke, Princeton University Archivist and Curator of Public Policy Papers.
  • Paul Miles *99, Princeton University, Lecturer in History.
  • Bradley Simpson, Princeton University, Assistant Professor of History and International Affairs.
Deadline for submission is: May 2, 2011 with an anticipated announcement by August 1, 2011.

Open House Celebrates Kennedy’s Legacy as President and Temporary Tiger

Behind the scenes tours of Mudd Manuscript Library offered

On Saturday, October 23, Princeton University’s Seeley G. Mudd Manuscript Library will host a special Open House from 9 a.m. until noon. This event will feature the library’s current exhibit, John F. Kennedy: From Old Nassau to the New Frontier, which highlights objects, photographs, and documents created during Kennedy’s time as a Princeton student and throughout his political career.
John F. Kennedy: From Old Nassau to the New Frontier is the first exhibit to feature objects from both major collections of the Mudd Library, the Princeton University Archives and the 20th century Public Policy Papers. Highlights include his handwritten application to Princeton, a Jackie Onassis letter to Adlai Stevenson, and documents from the Warren Commission.
JFKBrochure

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