Annual Report 2011: Major Activities in Technical Services

As a continuation of our series on our 2011 Annual Report, please see a description of major activities in technical services:

  • Fiscal Year 2010 was a transitional year in Mudd Library Technical Services, with Christie Peterson and Maureen Callahan hired in September and February respectively to fill open positions and with Lynn Durgin taking and returning from family leave.
  • April marked the first time that all Mudd Library Technical Services positions were filled with full-time staff members since 2008. A search for an SCAII to assist with the ACLU processing project also began in late spring 2011.
  • Despite staffing issues, well over 1,000 linear feet was processed and described with online records and finding aids in FY2011, with another 1,123 linear feet addressed by the ACLU processing project that will be available by the end of FY2012.

Stay tuned for further discussion of our 2011 work involving processing, accessioning, digital projects, records management, collection development, exhibitions, and more.

Annual Report 2011: Major Activities in Public Services

As a continuation of our series on our 2011 Annual Report, please see a description of our major activities in public services:

In the past year, the staff of the Mudd Manuscript Library served 1,934 patrons, 212 of whom had visited Mudd prior to FY11 and 777 who were new researchers. We circulated 9,586 items (3,141 University Archives boxes/items, 6,350 Public Policy Papers boxes/items, 93 Gest rare books and 2 other items). Staff also filled 398 photocopy orders totaling 45,253 pages, of which 232 orders were delivered as PDF files totaling 28,128 pages and 166 orders were fulfilled on paper, totaling 17,125 pages. This was our first full year offering PDFs in lieu of paper and it is not surprising that it is the preferred method for the majority of our users. Scanning continues to be the default method by which we provide images for patrons and last year we filled 105 orders for 383 scans.
We responded to over 1,795 pieces of correspondence (including 1,214 pertaining to the University Archives and 550 to the Public Policy Papers; 28 requests for permission to quote) which arrived as follows: 1,452 e-mail; 298 telephone; 37 surface mail; 4 via fax, and 4 oral inquiries.
The staff also responded to more than 640 brief telephone calls.
Collectively, the staff worked with 14 different classes relating to junior papers and other research/writing projects with a total of 198 attendees.
In addition, quite a number of visitors took advantage of Mudd’s digital camera program as 262 patrons photographed 5,582 items from our collections, totaling approximately 117,800 images.
It should be noted that while these numbers are on par with other years, the public services operation underwent significant stresses during the year. Amanda Hawk, who, like her last name implies, was fast and keen-eyed in dealing with her reference duties, left us in August to attend graduate school, just before Christie Lutz took an unplanned medical leave. Fortunately, Hawk’s replacement, Amanda Pike, started at just about that time. We were happy with both Pike’s timing as well as the fact that she brought her own thorough and professional nature to the position. Until Christie’s return in January, Amanda ably oversaw the Mudd email account, a sizable task for anyone, but especially for someone new to Mudd’s operations. Throughout the year, we received accolades from patrons for the quality of the reference services we provided.
Stay tuned for further discussion of our 2011 work involving technical services, processing, accessioning, digital projects, records management, collection development, exhibitions, and more.

Annual Report 2011: Introduction and Summary

As part of our ongoing effort to improve access to our collections and promote awareness of the Mudd Manuscript Library, we are pleased share a series of blog posts drawn from our annual report for fiscal year 2011 (which ran from July 1, 2010 to June 30, 2011). We share our accomplishments with the hope that this will encourage a better understanding of Mudd’s work, as well as foster an environment of transparency in the archival field. We begin this series with a summary of our activities in 2011.

The staff at Mudd Library had a very successful year in 2011 with notable highlights that include:
  • Hired one project archivist for the University Archives project and another for the Public Policy Papers
  • University Records Manager hired in January and among many things, with other staff, began planning for an electronic records management program
  • Hired an SCAV for public services to replace the departing SCAV
  • ACLU project commences and addresses more than 1,100 linear feet of records as part of NHPRC-funded processing project
  • Fundraising for The Daily Princetonian digitization completed and the project winds down with 18 of 19 batches scanned and almost all years from 1876-2002 now online
  • University Archives audiovisual materials made available via the web on a new blog, The Reel Mudd
  • More than 1,000 linear feet processed and described with online records and finding aids
  • A record 202 accessions of over 400 linear feet received, including the long awaited Margaret Tutwiler journals
  • Continued high level of use of collections, both in-house and remote, with great degree of patron satisfaction, with PDF requests surpassing paper copies.
Stay tuned for further discussion of our 2011 work involving public services, technical services, processing, accessioning, digital projects, records management, exhibitions, and more.
You may also read the FY2011 Annual Report in its entirety here.