Tag Archives: annual report

Annual Report 2011: Major Activities in Processing of the Public Policy Papers

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As a con­tin­u­a­tion of our series on our 2011 Annual Report, please see a descrip­tion of major activ­i­ties in pro­cess­ing of the Pub­lic Pol­icy Papers:

The main focus of Pub­lic Pol­icy Papers pro­cess­ing in FY2011 was the NHPRC-funded ACLU grant project, led by Adri­ane Han­son, which is on sched­ule for com­ple­tion by the end of June 2012. The entire group of records, more than 2,400 lin­ear feet has been sur­veyed, and described at the box level. The first round of inven­to­ries for the project (Series 2, 3, 5 and 6; a total of 1,123 lin­ear feet) is com­plete. Inven­to­ries are a mix of box and folder level descrip­tion. Since the project was sub­stan­tially ahead of sched­ule, we then ana­lyzed the inven­to­ries and iden­ti­fied 100 lin­ear feet that had been inven­to­ried at the box level but have bet­ter sub­ject access if inven­to­ried at the folder level. The stu­dents have cre­ated folder lists for half of these boxes, and the work will be fin­ished in August 2011.
Other Pol­icy pro­cess­ing projects include the Harold Med­ina papers, which were recalled from ReCAP with a plan for pro­cess­ing devel­oped by Mau­reen Calla­han; pro­cess­ing is sched­uled for com­ple­tion in fall 2011. The Harold Hoskins and Leo Crespi papers will also be final­ized by Dulles Fel­low Kate Dun­don by the end of sum­mer 2011.
Stay tuned for fur­ther dis­cus­sion of our 2011 work involv­ing pro­cess­ing of the Uni­ver­sity Archives, acces­sion­ing, dig­i­tal projects, records man­age­ment, col­lec­tion devel­op­ment, exhi­bi­tions, and more.

Annual Report 2011: Major Activities in Technical Services

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As a con­tin­u­a­tion of our series on our 2011 Annual Report, please see a descrip­tion of major activ­i­ties in tech­ni­cal services:

  • Fis­cal Year 2010 was a tran­si­tional year in Mudd Library Tech­ni­cal Ser­vices, with Christie Peter­son and Mau­reen Calla­han hired in Sep­tem­ber and Feb­ru­ary respec­tively to fill open posi­tions and with Lynn Dur­gin tak­ing and return­ing from fam­ily leave.
  • April marked the first time that all Mudd Library Tech­ni­cal Ser­vices posi­tions were filled with full-time staff mem­bers since 2008. A search for an SCAII to assist with the ACLU pro­cess­ing project also began in late spring 2011.
  • Despite staffing issues, well over 1,000 lin­ear feet was processed and described with online records and find­ing aids in FY2011, with another 1,123 lin­ear feet addressed by the ACLU pro­cess­ing project that will be avail­able by the end of FY2012.

Stay tuned for fur­ther dis­cus­sion of our 2011 work involv­ing pro­cess­ing, acces­sion­ing, dig­i­tal projects, records man­age­ment, col­lec­tion devel­op­ment, exhi­bi­tions, and more.

Annual Report 2011: Major Activities in Public Services

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As a con­tin­u­a­tion of our series on our 2011 Annual Report, please see a descrip­tion of our major activ­i­ties in pub­lic services:

In the past year, the staff of the Mudd Man­u­script Library served 1,934 patrons, 212 of whom had vis­ited Mudd prior to FY11 and 777 who were new researchers. We cir­cu­lated 9,586 items (3,141 Uni­ver­sity Archives boxes/items, 6,350 Pub­lic Pol­icy Papers boxes/items, 93 Gest rare books and 2 other items). Staff also filled 398 pho­to­copy orders total­ing 45,253 pages, of which 232 orders were deliv­ered as PDF files total­ing 28,128 pages and 166 orders were ful­filled on paper, total­ing 17,125 pages. This was our first full year offer­ing PDFs in lieu of paper and it is not sur­pris­ing that it is the pre­ferred method for the major­ity of our users. Scan­ning con­tin­ues to be the default method by which we pro­vide images for patrons and last year we filled 105 orders for 383 scans.
We responded to over 1,795 pieces of cor­re­spon­dence (includ­ing 1,214 per­tain­ing to the Uni­ver­sity Archives and 550 to the Pub­lic Pol­icy Papers; 28 requests for per­mis­sion to quote) which arrived as fol­lows: 1,452 e-mail; 298 tele­phone; 37 sur­face mail; 4 via fax, and 4 oral inquiries.
The staff also responded to more than 640 brief tele­phone calls.
Col­lec­tively, the staff worked with 14 dif­fer­ent classes relat­ing to junior papers and other research/writing projects with a total of 198 attendees.
In addi­tion, quite a num­ber of vis­i­tors took advan­tage of Mudd’s dig­i­tal cam­era pro­gram as 262 patrons pho­tographed 5,582 items from our col­lec­tions, total­ing approx­i­mately 117,800 images.
It should be noted that while these num­bers are on par with other years, the pub­lic ser­vices oper­a­tion under­went sig­nif­i­cant stresses dur­ing the year. Amanda Hawk, who, like her last name implies, was fast and keen-eyed in deal­ing with her ref­er­ence duties, left us in August to attend grad­u­ate school, just before Christie Lutz took an unplanned med­ical leave. For­tu­nately, Hawk’s replace­ment, Amanda Pike, started at just about that time. We were happy with both Pike’s tim­ing as well as the fact that she brought her own thor­ough and pro­fes­sional nature to the posi­tion. Until Christie’s return in Jan­u­ary, Amanda ably over­saw the Mudd email account, a siz­able task for any­one, but espe­cially for some­one new to Mudd’s oper­a­tions. Through­out the year, we received acco­lades from patrons for the qual­ity of the ref­er­ence ser­vices we provided.
Stay tuned for fur­ther dis­cus­sion of our 2011 work involv­ing tech­ni­cal ser­vices, pro­cess­ing, acces­sion­ing, dig­i­tal projects, records man­age­ment, col­lec­tion devel­op­ment, exhi­bi­tions, and more.

Annual Report 2011: Introduction and Summary

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As part of our ongo­ing effort to improve access to our col­lec­tions and pro­mote aware­ness of the Mudd Man­u­script Library, we are pleased share a series of blog posts drawn from our annual report for fis­cal year 2011 (which ran from July 1, 2010 to June 30, 2011). We share our accom­plish­ments with the hope that this will encour­age a bet­ter under­stand­ing of Mudd’s work, as well as fos­ter an envi­ron­ment of trans­parency in the archival field. We begin this series with a sum­mary of our activ­i­ties in 2011.

The staff at Mudd Library had a very suc­cess­ful year in 2011 with notable high­lights that include:
  • Hired one project archivist for the Uni­ver­sity Archives project and another for the Pub­lic Pol­icy Papers
  • Uni­ver­sity Records Man­ager hired in Jan­u­ary and among many things, with other staff, began plan­ning for an elec­tronic records man­age­ment program
  • Hired an SCAV for pub­lic ser­vices to replace the depart­ing SCAV
  • ACLU project com­mences and addresses more than 1,100 lin­ear feet of records as part of NHPRC-funded pro­cess­ing project
  • Fundrais­ing for The Daily Prince­ton­ian dig­i­ti­za­tion com­pleted and the project winds down with 18 of 19 batches scanned and almost all years from 1876–2002 now online
  • Uni­ver­sity Archives audio­vi­sual mate­ri­als made avail­able via the web on a new blog, The Reel Mudd
  • More than 1,000 lin­ear feet processed and described with online records and find­ing aids
  • A record 202 acces­sions of over 400 lin­ear feet received, includ­ing the long awaited Mar­garet Tutwiler journals
  • Con­tin­ued high level of use of col­lec­tions, both in-house and remote, with great degree of patron sat­is­fac­tion, with PDF requests sur­pass­ing paper copies.
Stay tuned for fur­ther dis­cus­sion of our 2011 work involv­ing pub­lic ser­vices, tech­ni­cal ser­vices, pro­cess­ing, acces­sion­ing, dig­i­tal projects, records man­age­ment, exhi­bi­tions, and more.
You may also read the FY2011 Annual Report in its entirety here.