Records Management and University Archives: Perfect Together

The job of the Princeton University Archives is to keep in perpetuity the University records that should be kept, and the University Records Manager, Anne Marie Phillips, helps to identify them.  She also helps offices determine how long non-permanent records must be kept before they can be destroyed.

With the University’s first financial records retention schedule coming online, she identified almost 300 boxes of journal vouchers and check registers from the 1950s and 1960s held within the Archives that should have been destroyed long ago.

containersThese records filled 21 bins (see above photo) and weighed over 6,000 pounds.  Now that shelf space can be used for permanent records that the Archives will keep for as long as there is a Princeton.



Digitzed: Robert Lansing Papers & John Foster Dulles State Department Records

In our ongoing efforts to provide digital access to our records, we are happy to announce two additional collections have been digitized with the help of our students.

Robert Lansing (ca. 1905)

Robert Lansing (date unkknown)

The Robert Lansing Papers and the John Foster Dulles State Department Records are viewable via their finding aids.

The Robert Lansing Papers document the later years of Robert Lansing (1864-1928), lawyer, writer, and the longest serving (1915–1920) of Woodrow Wilson’s three Secretaries of State.

For the John Foster Dulles State Department Records, we scanned Series 2: Declassified Records

The two collections took a little over six months to complete.

For this project, we asked students who worked at the library’s front desk to scan documents by using a top feed and flat bed scanner when not assisting patrons. Once scanned, students would combine files together using Adobe Acrobat Pro.

Student receptionist using the top feed scanner to digitize documents.

While we continually work in house to make more of our collections available online, recently we also have been awarded a grant to have six other collections digitized. Read more about those collections and the project here:

Mudd Library Awarded Grant to Provide Global Access to Records of the Cold War