Annual Report 2011: Major Activities in Public Services

As a continuation of our series on our 2011 Annual Report, please see a description of our major activities in public services:

In the past year, the staff of the Mudd Manuscript Library served 1,934 patrons, 212 of whom had visited Mudd prior to FY11 and 777 who were new researchers. We circulated 9,586 items (3,141 University Archives boxes/items, 6,350 Public Policy Papers boxes/items, 93 Gest rare books and 2 other items). Staff also filled 398 photocopy orders totaling 45,253 pages, of which 232 orders were delivered as PDF files totaling 28,128 pages and 166 orders were fulfilled on paper, totaling 17,125 pages. This was our first full year offering PDFs in lieu of paper and it is not surprising that it is the preferred method for the majority of our users. Scanning continues to be the default method by which we provide images for patrons and last year we filled 105 orders for 383 scans.
We responded to over 1,795 pieces of correspondence (including 1,214 pertaining to the University Archives and 550 to the Public Policy Papers; 28 requests for permission to quote) which arrived as follows: 1,452 e-mail; 298 telephone; 37 surface mail; 4 via fax, and 4 oral inquiries.
The staff also responded to more than 640 brief telephone calls.
Collectively, the staff worked with 14 different classes relating to junior papers and other research/writing projects with a total of 198 attendees.
In addition, quite a number of visitors took advantage of Mudd’s digital camera program as 262 patrons photographed 5,582 items from our collections, totaling approximately 117,800 images.
It should be noted that while these numbers are on par with other years, the public services operation underwent significant stresses during the year. Amanda Hawk, who, like her last name implies, was fast and keen-eyed in dealing with her reference duties, left us in August to attend graduate school, just before Christie Lutz took an unplanned medical leave. Fortunately, Hawk’s replacement, Amanda Pike, started at just about that time. We were happy with both Pike’s timing as well as the fact that she brought her own thorough and professional nature to the position. Until Christie’s return in January, Amanda ably oversaw the Mudd email account, a sizable task for anyone, but especially for someone new to Mudd’s operations. Throughout the year, we received accolades from patrons for the quality of the reference services we provided.
Stay tuned for further discussion of our 2011 work involving technical services, processing, accessioning, digital projects, records management, collection development, exhibitions, and more.

Annual Report 2011: Introduction and Summary

As part of our ongoing effort to improve access to our collections and promote awareness of the Mudd Manuscript Library, we are pleased share a series of blog posts drawn from our annual report for fiscal year 2011 (which ran from July 1, 2010 to June 30, 2011). We share our accomplishments with the hope that this will encourage a better understanding of Mudd’s work, as well as foster an environment of transparency in the archival field. We begin this series with a summary of our activities in 2011.

The staff at Mudd Library had a very successful year in 2011 with notable highlights that include:
  • Hired one project archivist for the University Archives project and another for the Public Policy Papers
  • University Records Manager hired in January and among many things, with other staff, began planning for an electronic records management program
  • Hired an SCAV for public services to replace the departing SCAV
  • ACLU project commences and addresses more than 1,100 linear feet of records as part of NHPRC-funded processing project
  • Fundraising for The Daily Princetonian digitization completed and the project winds down with 18 of 19 batches scanned and almost all years from 1876-2002 now online
  • University Archives audiovisual materials made available via the web on a new blog, The Reel Mudd
  • More than 1,000 linear feet processed and described with online records and finding aids
  • A record 202 accessions of over 400 linear feet received, including the long awaited Margaret Tutwiler journals
  • Continued high level of use of collections, both in-house and remote, with great degree of patron satisfaction, with PDF requests surpassing paper copies.
Stay tuned for further discussion of our 2011 work involving public services, technical services, processing, accessioning, digital projects, records management, exhibitions, and more.
You may also read the FY2011 Annual Report in its entirety here.

Carl A. Fields papers now available for research

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Paul C. Williams, Dr. Carl A. Fields, and A. Deane Buchanan at the first dinner banquet of Princeton’s Association of Black Collegians (May 22, 1968)

The papers of educator and advocate of minority education Dr. Carl A. Fields are now available for research at Princeton University’s Seeley G. Mudd Manuscript Library. Carl Fields became the first African American to hold a high-ranking position at an Ivy League school when he was appointed the Assistant Director of Student Aid and then later the Assistant Dean of the College at Princeton University. Throughout his tenure Fields began and directed several innovative programs aimed at the retention of African American and other students of color, including the Family Sponsors program that introduced students to an African American family within the Princeton community. In 1967 Fields helped coordinate the first Negro Undergraduate Conference with the new Association of Black Collegians organization on campus, which brought together black students from forty-one predominately-white universities. Fields also established the Frederick Douglass Award after attending the 1968 Princeton commencement exercises, which had the largest number of black students receiving a diploma in the history of the University.

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McGovern Processing Project Completed

The Seeley G. Mudd Manuscript Library has recently completed an 18-month project to process the papers of former Senator George S. McGovern. The collection is especially noteworthy for its comprehensive documentation of George McGovern’s lifelong work on food and nutrition issues.
Bumper Sticker Bumper Sticker from George
McGovern’s 1974 re-election
campaign to the U.S. Senate.

McGovern served as the United States Representative for the First District of South Dakota from 1956-1960 and was a member of the House Committee on Agriculture, where he advocated strongly for issues that would characterize his entire political career, including rural development, food stamp legislation, and foreign food aid.

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Exhibition reveals the Tiger inside John F. Kennedy

Memorabilia from John F. Kennedy’s brief stint as a Princeton student and items from his political career- including a 1935 Christmas card depicting Kennedy with his Princeton roommates dressed in top hats and suits in homage to Fred Astaire from the motion picture Top Hat (which opened earlier that year), and photographs and documents from the Warren Commission’s investigation into the circumstances surrounding Kennedy’s assassination- are part of a new exhibition in the Wiess Lounge at the Seeley G. Mudd Manuscript Library. Running through September 2, 2011, John F. Kennedy: From Old Nassau to the New Frontier commemorates the 50th anniversary of the election of our 35th President and his Princeton connections.

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This exhibition showcases the rarely-seen Princetonian side of Kennedy, who attended the University late in the fall semester of 1935 despite his father’s desire that he attend Harvard University. Unaware of his future in politics, Kennedy had declared his intended profession to be "banking" on his application and stated that the campus environment of Old Nassau was "second to none." Kennedy was admitted to the entering freshmen class in 1935 and shared a dormitory with his former Choate high school classmates Kirk LeMoyne Billings and Ralph Horton, Jr. in #9 Reunion Hall South. However, after a brief few weeks as a member of the Class of 1939 he left Princeton due to health reasons and later graduated from Harvard with the Class of 1940. The other presidents to have attended Princeton were James Madison and Woodrow Wilson.

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Mudd in the News

Since the start of the year, the Mudd Manuscript Library has been featured in a number of campus news stories, and here is a listing, link, and description for each of them:

Mudd Manuscript Library Online Exhibits

(Link to Mudd’s Online Exhibitions)

There Are Roses Too

(Daily Princetonian column advises readers of what makes Princeton unique)

Robert F. Goheen, 16th President Of Princeton, Dies At Age 88; Service Set For April 27

(Mentions interviews with President Goheen held at Mudd)

U. Releases Obama ’85′s Senior Thesis

(Notes that Mudd is the repository for all theses submitted by seniors graduating from Princeton University.)

Archives Exhibition Documents Princeton’s Transformation

(Details Mudd’s current Reunions-themed exhibit: “The Times They Are a Changin’”. The exhibit captures the changes Princeton underwent from 1958-1983.)

Princeton’s Changing Times

(More about Mudd’s current exhibit: “The Times They Are a Changin’”)

Illuminating Lives: Berg Researches Wilson Biography While Teaching ‘Life Writing’

(Feature about Pulitzer Prize winning biographer A. Scott Berg ’1971, who conducted research at Mudd for his upcoming biography on Woodrow Wilson)

By The Numbers

(Information about Mudd’s completed Economics Papers processing project.)

CIA Releases Classified Files Of Former Director

(Notes that 8,000 pages of documents relating to Allen Dulles, Class of 1914, are now available on the Mudd web site.)

Princeton Life Lists

(Scott Berg emphasizes the value of holding an original manuscript like those at Mudd)

Compiled by John DeLooper

May 2008

Kennan and Forrestal papers processing funded

The Seeley G. Mudd Manuscript Library is pleased to announce that the National Historical Publications and Records Commission (NHPRC) has awarded the library funding to process the George F. Kennan Papers and the James V. Forrestal Papers according to the best modern standards, making these important materials more accessible to researchers. This year the NHPRC awarded only four grants for detailed processing projects such as this one. Work on this project will commence in July, with completion set for June 30, 2009. Adriane Hanson, who last October completed processing of Mudd’s economics collections, will manage the project.

kennanBoth Kennan and Forrestal were important figures in shaping United States policy at the inception of the Cold War. Kennan, a diplomat and historian (pictured at left), is best known for his authoring of the “Long Telegram” and the subsequent “X” article in Foreign Affairs in which he advocated for a new course in U.S.-Soviet relations that became known as “containment.” Kennan was involved in diplomatic relations with the Soviet Union throughout most of his distinguished career in the U.S. Foreign Service and as a historian analyzed the Soviet Union’s history and politics. Forrestal was the first Secretary of Defense for the United States, overseeing the merger of the War Department with the Navy Department in 1947. Forrestal worked to re-structure America’s defenses to confront the threat he perceived from the Soviet Union and through these efforts promoted the career of George Kennan.

Researchers should note that only a small part of the George F. Kennan Papers are currently open. However, all of his papers will open on March 17, 2009. The James V. Forrestal Papers are open for research use now, though the collection’s disorder hinders efficient access. During the course of the project, researchers should inquire about either collection’s availability before traveling to the Mudd Library.