Annual Report 2011: Major Activities in Processing of the University Archives

As a continuation of our series on our 2011 Annual Report, please see a description of our major activities in the processing of the University Archives:

  • University Archives processing had a strong year due to the hiring of Christie Peterson as University Archives Project Archivist. Since her start in mid-September 2010,Peterson has surveyed all University Archives collections, and formulated a processing plan to ensure that all finding aids for University Archives collections larger than 2 linear feet will include inventories by the end of 2012.
  • Major collections and groups of collections addressed in 2010 include additions to the theater collections, eating club records, and oversize material. A total of 69 collections and 811 linear feet were addressed in some form in FY2011.
Stay tuned for further discussion of our 2011 work involving accessioning, digital projects, records management, collection development, exhibitions, and more.

Annual Report 2011: Major Activities in Processing of the Public Policy Papers

As a continuation of our series on our 2011 Annual Report, please see a description of major activities in processing of the Public Policy Papers:

The main focus of Public Policy Papers processing in FY2011 was the NHPRC-funded ACLU grant project, led by Adriane Hanson, which is on schedule for completion by the end of June 2012. The entire group of records, more than 2,400 linear feet has been surveyed, and described at the box level. The first round of inventories for the project (Series 2, 3, 5 and 6; a total of 1,123 linear feet) is complete. Inventories are a mix of box and folder level description. Since the project was substantially ahead of schedule, we then analyzed the inventories and identified 100 linear feet that had been inventoried at the box level but have better subject access if inventoried at the folder level. The students have created folder lists for half of these boxes, and the work will be finished in August 2011.
Other Policy processing projects include the Harold Medina papers, which were recalled from ReCAP with a plan for processing developed by Maureen Callahan; processing is scheduled for completion in fall 2011. The Harold Hoskins and Leo Crespi papers will also be finalized by Dulles Fellow Kate Dundon by the end of summer 2011.
Stay tuned for further discussion of our 2011 work involving processing of the University Archives, accessioning, digital projects, records management, collection development, exhibitions, and more.

Annual Report 2011: Major Activities in Technical Services

As a continuation of our series on our 2011 Annual Report, please see a description of major activities in technical services:

  • Fiscal Year 2010 was a transitional year in Mudd Library Technical Services, with Christie Peterson and Maureen Callahan hired in September and February respectively to fill open positions and with Lynn Durgin taking and returning from family leave.
  • April marked the first time that all Mudd Library Technical Services positions were filled with full-time staff members since 2008. A search for an SCAII to assist with the ACLU processing project also began in late spring 2011.
  • Despite staffing issues, well over 1,000 linear feet was processed and described with online records and finding aids in FY2011, with another 1,123 linear feet addressed by the ACLU processing project that will be available by the end of FY2012.

Stay tuned for further discussion of our 2011 work involving processing, accessioning, digital projects, records management, collection development, exhibitions, and more.

Annual Report 2011: Major Activities in Public Services

As a continuation of our series on our 2011 Annual Report, please see a description of our major activities in public services:

In the past year, the staff of the Mudd Manuscript Library served 1,934 patrons, 212 of whom had visited Mudd prior to FY11 and 777 who were new researchers. We circulated 9,586 items (3,141 University Archives boxes/items, 6,350 Public Policy Papers boxes/items, 93 Gest rare books and 2 other items). Staff also filled 398 photocopy orders totaling 45,253 pages, of which 232 orders were delivered as PDF files totaling 28,128 pages and 166 orders were fulfilled on paper, totaling 17,125 pages. This was our first full year offering PDFs in lieu of paper and it is not surprising that it is the preferred method for the majority of our users. Scanning continues to be the default method by which we provide images for patrons and last year we filled 105 orders for 383 scans.
We responded to over 1,795 pieces of correspondence (including 1,214 pertaining to the University Archives and 550 to the Public Policy Papers; 28 requests for permission to quote) which arrived as follows: 1,452 e-mail; 298 telephone; 37 surface mail; 4 via fax, and 4 oral inquiries.
The staff also responded to more than 640 brief telephone calls.
Collectively, the staff worked with 14 different classes relating to junior papers and other research/writing projects with a total of 198 attendees.
In addition, quite a number of visitors took advantage of Mudd’s digital camera program as 262 patrons photographed 5,582 items from our collections, totaling approximately 117,800 images.
It should be noted that while these numbers are on par with other years, the public services operation underwent significant stresses during the year. Amanda Hawk, who, like her last name implies, was fast and keen-eyed in dealing with her reference duties, left us in August to attend graduate school, just before Christie Lutz took an unplanned medical leave. Fortunately, Hawk’s replacement, Amanda Pike, started at just about that time. We were happy with both Pike’s timing as well as the fact that she brought her own thorough and professional nature to the position. Until Christie’s return in January, Amanda ably oversaw the Mudd email account, a sizable task for anyone, but especially for someone new to Mudd’s operations. Throughout the year, we received accolades from patrons for the quality of the reference services we provided.
Stay tuned for further discussion of our 2011 work involving technical services, processing, accessioning, digital projects, records management, collection development, exhibitions, and more.

Annual Report 2011: Introduction and Summary

As part of our ongoing effort to improve access to our collections and promote awareness of the Mudd Manuscript Library, we are pleased share a series of blog posts drawn from our annual report for fiscal year 2011 (which ran from July 1, 2010 to June 30, 2011). We share our accomplishments with the hope that this will encourage a better understanding of Mudd’s work, as well as foster an environment of transparency in the archival field. We begin this series with a summary of our activities in 2011.

The staff at Mudd Library had a very successful year in 2011 with notable highlights that include:
  • Hired one project archivist for the University Archives project and another for the Public Policy Papers
  • University Records Manager hired in January and among many things, with other staff, began planning for an electronic records management program
  • Hired an SCAV for public services to replace the departing SCAV
  • ACLU project commences and addresses more than 1,100 linear feet of records as part of NHPRC-funded processing project
  • Fundraising for The Daily Princetonian digitization completed and the project winds down with 18 of 19 batches scanned and almost all years from 1876-2002 now online
  • University Archives audiovisual materials made available via the web on a new blog, The Reel Mudd
  • More than 1,000 linear feet processed and described with online records and finding aids
  • A record 202 accessions of over 400 linear feet received, including the long awaited Margaret Tutwiler journals
  • Continued high level of use of collections, both in-house and remote, with great degree of patron satisfaction, with PDF requests surpassing paper copies.
Stay tuned for further discussion of our 2011 work involving public services, technical services, processing, accessioning, digital projects, records management, exhibitions, and more.
You may also read the FY2011 Annual Report in its entirety here.

Lobby Case Exhibition on Moe Berg

Update — Back by popular demand! The Moe Berg Lobby Case Exhibition can be once again viewed in the lobby of the Seeley G. Mudd Manuscript Library through August 31st, 2012.

Primarily known as a Major League catcher and coach, Morris “Moe” Berg was also a spy for the Office of Strategic Services (OSS) in World War II, as well as a lawyer, linguist, and Princeton graduate. As a member of the class of 1923, Berg excelled scholastically and athletically by graduating with honors in Modern Languages (he studied Greek, French, Spanish, Italian, German, and Sanskrit), and playing first base and shortstop for the Princeton Tigers. While his batting average was low- Berg inspired a Major League scout to utter the phrase, “Good field, no hit”- he was known at Princeton for his strong arm and sound baseball instincts.

The exhibit highlights the varied roles of Berg in its presentation of Princeton memorabilia from the class of 1923, Berg baseball cards, and other material culled from Mudd’s two collections on Moe Berg: The Moe Berg Collection (1937-2007), and the newly acquired Dr. and Mrs. Arnold Breitbart Collection on Moe Berg (1934-1933). Also on display is a 1959 baseball signed by Berg and other Major League players, on loan from Arnold Breitbart. The Moe Berg exhibit can be located in the lobby of the Seeley G. Mudd Manuscript Library, and was originally on display until August 31, 2011.

[i] Dawidoff, Nicholas. The Catcher Was a Spy: The Mysterious Life of Moe Berg. New York: Pantheon, 1994.

Recent History of the Princeton University Library Catalog

The following essay by Richard J. Schulz, Associate University Librarian for Technical Services, was prepared in conjunction with the announcement that Firestone Library’s card catalog will be disassembled this summer. As the University Archives maintains the historical records of the University Library, we offer this for our patrons’ edification with thanks to the author for his permission in posting it.
The Card Catalog served as Princeton University Library’s primary database of acquired holdings until it was closed in 1981 when a major change in cataloging rules (AACR2) was adopted by the Library of Congress and all major research libraries in North America, Great Britain and many other libraries world-wide. As of 1981, no new cataloging was added to the Card Catalog. Updating of penciled-in bound volume holding notations to the records for existing serial and book-set titles continued to be made until 1989, when a project to retrospectively convert all active card serial and set titles was consummated. After 1989, therefore, the Card Catalog became a static partial representation of titles which the Library had acquired prior to 1981; in the terminology of the period, its status had changed from being “closed” to being “dead.”
In 1969, a microfilm copy was made of the pre-AACR2 Card Catalog as a backup for security reasons. This film copy is stored at the Library’s remote book shelving facility (ReCAP). A large number of the older hand-written card files in the Card Catalog had, at some earlier time, been re-typed, likely as a preservation measure. Documentation describing when this decision was made, and the extent to which it was applied, has been lost.

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Costigliola selected to edit Kennan Diaries

Noted diplomatic historian Frank Costigliola of the University of Connecticut has been selected to edit the diaries of George F. Kennan, the renowned 20th century diplomat, historian, and public intellectual. Professor Costigliola holds a Ph.D. from Cornell University and is the author of the forthcoming Roosevelt’s Lost Alliances: How Personal Politics Helped Start the Cold War (Princeton University Press, January 2012), in addition to two other books and more than two dozen articles, including an essay on Kennan that appeared in The Journal of American History. He is also a past president of the Society for Historians of American Foreign Relations and has held fellowships from the Guggenheim Foundation, the NEH, the Norwegian Nobel Institute, and the Institute for Advanced Study in Princeton.

Costigliola’s was one of nine submissions received for the project which was announced last December with ads in the New York Review of Books and The Chronicle of Higher Education, as well as on numerous listservs, and the Mudd Manuscript Library blog. He plans a single volume of approximately 600-700 pages and projects a completion date of December 2014. (See Costigliola’s proposal .) Notified of the selection, Costigliola commented, “I am honored by the opportunity to make available to Kennan buffs, scholars of U.S. and international history, and general readers the magnificent, 80-year-long chronicle of this most gifted diplomat, public intellectual, and writer.”

The Kennan Papers are one of the most used collections at the Mudd Manuscript Library and the diaries themselves were only opened in 2009. Kennan was a diplomat and a historian, noted especially for his influence on United States policy towards the Soviet Union during the Cold War and for his scholarly expertise in the areas of Russian history and foreign policy. While with the Foreign Service, Kennan advocated a policy of "containment" that influenced United States relations with the Soviet Union throughout the Cold War, and he served in various positions in European embassies, as well as ambassador to the Soviet Union. His career as a historian was spent at the Institute for Advanced Study, where he continued to analyze the history of Russia, the Soviet Union and United States foreign policies, and foreign affairs.

UPDATE, FEBRUARY 2014: This book has been published by Norton, a full ten months ahead of Costigliola’s original projection. We are very pleased to see Mr. Kennan’s diary printed in a handsome and well-edited volume.

University Records Manager Creates Blog

Attention Mudd blog readers — Princeton University Records Manager Anne Marie Phillips has created a new blog. Titled Just For The Records and located at, her blog will help University departments and offices manage their records and information in ways that make work easier, ensure compliance with Princeton’s information management goals and responsibilities, and identify records that are of permanent value to Princeton that should be transferred to the University Archives.

In the coming months, Phillips will also provide updates about records-related news, links to Princeton-specific information about how to store items, and discussions and best practices related to issues like managing e-mail, setting up filing systems, and more.

If you have questions or suggestions for the blog, or would like to set up a consultation regarding your office’s needs, you can contact Anne Marie Phillips at

University Records Manager joins the Princeton University Archives staff

On January 3, 2011 we welcomed Anne Marie Phillips to the Princeton University Archives staff. Anne Marie is Princeton’s first University Records Manager, her appointment underscoring Princeton’s commitment to maintaining its records at a level of quality that will best support the work of the University and ensure the comprehensive documentation of Princeton’s history. Though part of the Archives, Anne Marie’s portfolio is to serve the entire University community’s records needs.


Anne Marie is responsible for expanding and improving Princeton’s current records management program, which was created in conjunction with the Office of General Counsel and other University administrative units, and consists of records transfer information and procedures, as well as a General Records Schedule. Records transferred to the Mudd Manuscript Library are accessioned, processed, and made available as a component of the University Archives function of Mudd. Anne Marie will be updating and expanding the General Records Schedule, creating specialized schedules for records that are unique to various administrative units, and developing and providing a constellation of policies, procedures, and services that will make it easier for University staff to determine what to do with the records they create and use as they perform their jobs.

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