Annual Report 2011: Major Activities in Accessioning of Public Policy Papers

As a continuation of our series on our 2011 Annual Report, please see a description of major activities in accessioning of Public Policy Papers:

The Public Policy Papers processed 40 accessions (227 linear feet) in FY11. Highlights include:
Our revised accessioning procedures, begun in 2008, continue to be employed. This requires a baseline level of processing for everything received at the library and continues to require a substantial amount of work on accessioning new material. As such, we continue to count the linear footage total above as processed material.
Stay tuned for further discussion of our 2011 work involving accessioning of University Archives, digital projects, records management, collection development, exhibitions, and more.

New Public Policy Accessions: May – June 2011

There’s a scene in a documentary about the French philosopher Jacques Derrida where Derrida visits UC Irvine (where he had donated his personal papers). The philosopher, going through the rows of newly-processed collections, comments that the gray archival boxes on the shelves look like little gravestones.

For someone whose best-known axiom was that "there is nothing outside the text," and who was very concerned about who has "authority" over the archive, perhaps it was somewhat distressing for Derrida to see his texts buried away in folders, boxes, shelves and behind locked doors.

It’s easy to understand this concern. In some ways, archival records are by their nature "dead" — they have been given to the archives because they’re no longer used in the course of daily business. And it’s true that most institutions keep these materials tucked away in closed stacks.

On the other hand, from my point of view as someone who processes new accessions as they come to Mudd, collections are constantly growing, re-interpreted by new context and new evidence, and given new life through the research and reference process. We care for collections so that they may find new life — all of our core activities, as an institution, are to serve researcher needs in their synthesis and analysis of the past.

In May and June of this year, most of our accessions were additions to collections we already hold — in some cases, this was an instance of a donor finding or having created additional material that rounds out our collections. In most cases, new additions to an archival collections are an opportunity to re-examine the existing collection from a new point of view.

We hope that this will be the case with our newest additions. Here is a list of what we received in May and June:

[ML.2011.015] Photocopy of Douglas Linder Article
[ML.2011.016] Photographs and correspondence to William H. Kellenberger from John Foster Dulles
[ML.2011.017] Women’s World Banking Records
[ML.2011.019] Chalmers Benedict Wood Papers
[ML.2011.021] George S. McGovern Photographs and Letters
[ML.2011.022] Marten van Heuven Writings and Correspondence
[ML.2011.023] Woodrow Wilson Letter
[ML.2011.025] Kennett Love Papers

New Public Policy Accessions: April 2011

As organizations grow and change through time, so do their archives.The Mudd Manuscript Library collects the records of the American Civil Liberties Union [ML.2011.011], the Association on American Indian Affairs [ML.2011.005], and Americans United for Separation of Church and State [ML.2011.003], among many other organizations. In the last few months, we’ve had the pleasure of receiving a new cache of materials from each of these organizations and adding them to existing collections. Although some materials from both the ACLU and AAIA may be restricted for some time to comply with legal and privacy concerns, the remainder will be valuable to researchers hoping to learn about the recent history of these important organizations.

In addition to these organization records, we have also received an accrual of papers from James A. Baker III, former Chief of Staff to President Reagan and Secretary of State to President George H.W. Bush [ML.2011.002]. These records, mostly from his post-Washington career, include research files created during the writing of his memoir, correspondence, events files, and a small number of financial files. They also include his “desk drawer” files, letters and notes from important figures in his career, including Presidents George H.W. and George W. Bush, Nancy Reagan, Henry Kissinger, and Karl Rove. Please consult the finding aid for this collection for access restrictions.

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New Public Policy Accessions: July 2010 – March 2011

One of Mudd’s newest accessions, the Kristen Timothy Papers, finds itself in good company with other Mudd collections documenting individuals who have had profound influence in the United Nations, including the papers of Margaret Snyder, Regional Advisor of the

United Nations Economic Commission for Africa; Henry R. Labouisse, Director of UNRWA and Executive Director of UNICEF; David A. Morse, Director-General of the ILO; and many other luminaries.

Timothy organized the United Nations’ Fourth World Conference on Women in Beijing in 1995. The conference addressed enduring inequalities for women and girls across the world. Timothy was instrumental in outlining the Beijing Declaration and Platform for Action, which were adopted by consensus on 15 September 1995.

Timothy’s records include audio-visual materials (much of which is available online), records regarding the creation of the platform for action, materials created in preparation for and during the conference, and a series of Timothy’s research records on the history of the global women’s movement.

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New Accessions: April-June 2010

The Mudd Manuscript Library received 12 public policy accessions and 30 University Archives accessions between April and June 2010.

The public policy collections received significant additions to the American Civil Liberties Union Records and the Council on Foreign Relations Records. In addition, a wonderful surprise was the receipt of Woodrow Wilson’s and Edith Bolling Galt’s marriage license, 1915. The item was donated by Mr. Barry C. Keenan of Granville, OH, who also confessed to having caused the green ink stain on the document as a ten-year-old.

Wilson marriage license

On the University Archives side, the Library received the papers of two important Princeton figures– Dr. Carl. A. Fields and Dean Mathey.
Educator and advocate of minority education, Dr. Carl A. Fields was assistant dean of student aid at Princeton University and later served in various other leadership positions outside the University. The Carl A. Fields Papers consist of correspondence, reports, research material on race relations and minority education, handwritten notes, project proposals, and other papers that document his life and active career. An online finding aid for this collection is available at:
Dean Mathey, Class of 1912, was a member of the Board of Trustees and an ardent supporter of the University. The collection documents Mathey’s familial relationships, his service to Princeton, his tennis career and other activities from his undergraduate days to the end of his life. A finding aid is for this collection is in process.
The following is a complete list of materials that were accessioned between April and June of 2010. As always, if you would like additional information about these materials, please contact us through our general email account at

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New Accessions: January through March 2010, Part II

In January, the University Archives acquired a lecture notebook penned by Elijah Rosengrant (1776-1832). The notebook was written in the spring of 1791 for John Witherspoon’s course "Lectures on Moral Philosophy." The significance of the notebook derives not only from its documentation of President Witherspoon as a faculty lecturer and of the pedagogical technique of the college in the 18th century, but also from the fact that Elijah Rosengrant was not enrolled as a student in the College of New Jersey (as Princeton was then known). In fact, Rosengrant was a student of Queen’s College (now Rutgers University), Class of 1791, in New Brunswick, New Jersey.


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New Accessions: January through March 2010, Part I

The Mudd Manuscript Library received 8 public policy accessions and 31 University Archives accessions between January and March 2010.

In January, the Library purchased a rare pamphlet written in Yiddish supporting Woodrow Wilson’s bid for reelection 1917. The pamphlet is one of only a handful of Yiddish-language Wilsoniana known to exist (accession number ML.2010.003).


In addition, in March the Library purchased a personal notebook by James Forrestal containing records of meetings and conversations as well as Forrestal’s thoughts on current events for the year 1949. The notebook, which is typed but contains a number of handwritten items, seamlessly complements Mudd’s prior holdings of Forrestal’s diaries. It is especially noteworthy because Forrestal was in the habit of typing even his personal notes, making this one of the scarce examples of Forrestal’s handwriting (accession number ML.2010.008).


Coming soon in New Accessions, Part II will be an accessions highlight from the University Archives– the Elijah Rosengrant Lecture Notebook, 1791.

The following is a complete list of materials that were accessioned between January through March 2010. As always, if you would like additional information about these materials, please contact us through our general email account

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New Accessions: October – December 2009

The Mudd Manuscript Library received seven public policy accessions and 31 University Archives accessions between October and December 2009.

One of the highlights is an architectural rendering of Commencement Hall (now called Alexander Hall) that was published in American Architect and Building News on December 12, 1891. The rendering was created prior to the building’s construction, which began in 1892, in accordance with architect William A. Potter’s design.

First occupied in 1894, Alexander Hall was built to accommodate commencement exercises and other large gatherings. Today, the Romanesque-style structure is one of Princeton’s most recognizable buildings and it is home to the Richardson Auditorium concert hall.


Commencement Hall, architectural rendering, 1891, AR.2009.111.

The following is a complete list of materials that were accessioned between October and December of 2009. As always, if you would like additional information about these materials, please contact us through our general email account

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New Accessions: July through September 2009


The accessions from this period include the results of a 30th Reunion Survey of the Class of ’76 [AR.2009.060]. This accession is one of a growing number of materials that come to the University Archives solely in digital format. Some digital accessions are born-digital (items that originated in digital format) and some are digitized by donors before arriving at the archives. They come to the archives in variety of ways: on a storage media such as CDs, DVDs, or external hard drives, or they are simply emailed to us as a file attachment.

The Mudd Manuscript Library is continually working to find effective ways to deliver digital content to patrons. Many of our digital accessions are made available to the public by linking them directly to our online finding aids. The 30th Reunion Survey Results for the Class of ’76, for example, is linked to the Class Records finding aid in the contents list under “Class of 1976″ (see illustration above). Another example of born-digital materials that are accessible through an online finding aid are the Tiger Family Hockey Newsletters. A recent addition to our Public Policy Papers holdings, the World Press Freedom Committee Records, included nearly 1.5 gigabytes of files sent to us on a 4 gigabyte flash drive. Though the records are not fully processed, the electronic files are available via the online finding aid for the collection thanks to an agreement with World Press Freedom Committee.

The following is a complete list of materials that were accessioned July through September this year. As always, anyone interested in additional information about these materials should contact the library through our general email account

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New Accessions: April through June 2009

The following materials were accessioned April through June this year. As always, anyone interested in additional information about the new materials should contact the library through our general email account

Accessions Highlight: Whig Clio Records Accrual, circa 1850-1970s (AR.2009.049)

Among our recent accessions are several documents and publications from Princeton’s two original political, literary and debating societies, the Cliosophic Society (1770-1941), and the American Whig Society (1769-1941); as well as some material from the American Whig-Cliosophic Society (1942-present), which was created when the two societies merged.

One item– a letter written in 1870 from John Laird ‘1871 to the members of the American Whig Society– reveals the intense secrecy that enshrouded the two societies prior to their merger. Laird, a member of the Cliosophic Society, wrote to apologize to the Whigs for mistakenly entering Whig Hall rather than Clio Hall on a rainy November day.

He assures the Whigs that

“I saw nothing and could not now describe the appearance of your Hall even of the few feet I entered…I am exceedingly sorry that such a thing occurred and I assure you that not a word of information regarding the interior of even the few feet I entered shall be uttered by me.”

The full letter is pictured below.




For more information on these collections, see the finding aid for the Cliosophic Society Records, 1789-1941; the American Whig Society Records, 1802-1941; and the

American Whig-Cliosophic Society Records,1908-1992.

The following is a listing of all of the materials accessioned from April to June 2009.

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