Princeton wins MARAC Finding Aid Award

We are very pleased to announce that the Princeton University Library’s Archival Description working group has been awarded the 2012 Frederic M. Miller Finding Aid Award by the Mid Atlantic Regional Archives Conference (MARAC). The award recognizes outstanding finding aids and finding aid systems in the Mid Atlantic region. Submissions are evaluated in the areas of content, design, innovation, and adherence to descriptive standards.

Main Page for the new finding aids site

Main Page for the new finding aids site

Princeton’s archival description working group includes two Mudd staff members: Maureen Callahan and Dan Santamaria, who serves as chair of the group. Former Mudd staff member Regine Heberlein is also a key member of the group, as are Don Thornbury and John Delaney from Firestone Library’s Department of Rare Books and Special Collections and Jon Stroop and Shaun Ellis of the library’s digital initiatives group.

The group was awarded first prize in the 2012 competition for findingaids.princeton.edu, the redesigned finding aids interface for descriptions of Princeton’s archives and manuscripts collections. The new interface was the result of more than a year of close collaboration between Department of Rare Books and Special Collections and Digital Initiatives staff. The site contains descriptions of all of the archival and manuscript collections held at Princeton and includes a number of innovations including:

Images of the collection in the context of the finding aid

Images of the collection in the context of the finding aid

• Delivery of images of actual collections material directly from the finding aid interface

Contents lists that are sortable by title, date, or physical location in the collection

Enhanced topic features, listing collections related to our collecting strengths

• Better options for users to contact the library and connect with each other, including “Ask a Question” buttons for reference requests and commenting features for users wishing to request a description enhancement or share information within their own social networks

• Automated requesting of collections material from all contents lists

• Direct access to components of collections (often boxes and folders) from search results and Faceting and browsing options from search results.

In addition to the work of the team that developed the finding aids site, it should be noted the site is built on data created by dozens of library staff over the last several years. The innovations described above would not be possible without the work of these staff members in processing and describing our collections.

The award comes with a small monetary prize, which will be donated to a small historical society in New Jersey. While use of the finding aids by our patrons is our biggest reward, it’s great to receive recognition for the hard work that went into developing the site. Congratulations to everyone involved!

Digitization and the Council on Foreign Relations

In March our vendor began scanning the first batch of material to be digitized as part of our grant.  We’ve sent 15 boxes (and over 15,000 pages) of the Council on Foreign Relations Records to be scanned.  The material will be returning to Mudd in April and all 15,000+ images should be available to anyone with an internet connection later in the Spring.

The Harold Pratt House, Council of Foreign Relations headquarters, New York City.

The Harold Pratt House, Council of Foreign Relations headquarters, New York City.

As students and scholars of the Cold War know, the Council is a nonprofit, nonpartisan research organization dedicated to promoting improved understanding of international affairs and to contributing ideas to United States foreign policy.  The Council records document the work of people prominent in diplomacy, government, and business who come together to study pressing issues in foreign policy.  At the time we wrote the grant the Council on Foreign Relations Records as a whole were the fourth most requested collection within Mudd’s Public Policy Papers; researchers requested and viewed more than 1500 boxes of material from 2008-2011, with many more asking questions or requesting copies from around the world.

The fifteen boxes that we are digitizing document the Council’s Studies Department.  Sometimes referred to as the Council’s “think tank” the Studies Department spearheads the Council’s efforts to promote discussion on issues shaping the international agenda.  The department includes a large number of scholars and research associates who engage each other, Council members, and non-affiliated individuals in research on topics and regions related to United States foreign policy, which historically have included topics such as international trade, arms control, and economic development, and regions such as the former Soviet Union, the Middle East, and Latin America, to name a few.

These records reveal the Council’s work on international problems during the interwar years and how, once World War II began, it almost immediately began studying how to establish a lasting peace upon its conclusion. Though a non-government organization, CFR’s members were part of the foreign policy establishment and the work of its study groups played an influential role in post-war planning, as evidenced by the fact that many of its members, including John Foster Dulles, attended the San Francisco Conference to establish the United Nations.  In his history of the Council, Michael Wala writes that “during World War II the Council grew into the role of respected advisor and listening post for the attitude of elites throughout the nation…In its study and discussion groups the Council could assemble elites” drawn from public agencies and private organizations who were “bound together through formal and informal ties.”

These ties are documented in the study group records.  In fact, many of the individuals whose papers will be digitized as part of the grant were involved with or spoke at the Council.  While we work towards posting the study group materials during the coming weeks, you can already listen to meetings and presentations involving Allen Dulles, John Foster Dulles, George Kennan, and Adlai Stevenson from our finding aids site.

Throughout its history the Council has been subject to criticism about its reach and influence. In his book Wala notes that the “development of conspiratorial theories about its reach and function” is partly the result of a lack of access to documentary material.  The availability of the Council records at Mudd over the last decade has helped to address that lack of access and we hope that the availability of the study group material online will open these records to new audiences.

ACLU Court Document Summons King’s Last Days

A recent reference inquiry brought to light a document within the American Civil Liberties Union (ACLU) Records that provides a record of one of the events that took place in the days surrounding the assassination of Dr. Martin Luther King, Jr. on April 4, 1968 in Memphis, Tennessee.

Dr. Martin Luther King, Jr., with Dean of the Chapel Ernest Gordon, at Princeton in 1960. Historical Photograph Collection, Individuals Series.

W.J. Michael Cody, an attorney in Memphis, who, along with his firm, represented King and other defendants in a case brought by the City of Memphis, inquired whether we had documents related to these events in the ACLU Records.

The court case at issue concerned the City of Memphis’ desire to prevent a march in support of striking sanitation workers—the city wished to ban the demonstration because an earlier sanitation workers’ march (held on March 28, 1968) had become disorderly and resulted in rioting and the use of aggressive law enforcement measures including mace and tear gas. King wished to lead another, peaceful march for the cause, but the City of Memphis obtained a temporary restraining order to prevent it from occurring (Cody, p. 700).

Cody, a former president of the West Tennessee Chapter of the ACLU, was contacted by ACLU General Counsel Mel Wulf, and asked whether his firm, Burch Porter & Johnson, would represent King in a case to lift the restraining order and allow the march to proceed legally. On the evening of April 3, in the midst of the defense’s preparations for the case, King gave his well-known “I’ve Been to the Mountaintop” speech to the sanitation workers and their families at the Mason Temple (Cody, p. 700).  According to the document below from the ACLU records, the hearing was held on the day of April 4, and the court decided that the march could proceed under a set of conditions that would help to ensure its orderliness.  That evening, King was assassinated at the Lorraine Motel.

The three-page court document from the ACLU Records, filed April 5, 1968, indicates that the Counsel for the City changed its position after the tragic event and joined with the defendants in their efforts to allow the march to proceed with the provisions listed.

Opinion and Temporary Injunction (page 1), ACLU Records, Subgroup 2, Box 656, Folder 2

Opinion and Temporary Injunction (page 1), ACLU Records, Subgroup 2, Box 656, Folder 2

Opinion and Temporary Injunction (page 2), ACLU Records, Subgroup 2, Box 656, Folder 2

Opinion and Temporary Injunction (page 2), ACLU Records, Subgroup 2, Box 656, Folder 2

Opinion and Temporary Injunction (page 3), ACLU Records, Subgroup 2, Box 656, Folder 2

Opinion and Temporary Injunction (page 3), ACLU Records, Subgroup 2, Box 656, Folder 2

Cody recounts the complex and compelling events of this period in Memphis in his article “King at the Mountain Top: The Representation of Dr. Martin Luther King, Jr., Memphis, April 3-4, 1968,” The University of Memphis Law Review, Vol. 41, pages 699-707.

 

New Accession: Atomic-bombed Roof Tiles from Hiroshima University

The University Archives was recently given the honor and responsibility of providing a home for seven roof tiles that sustained damage in the atomic bombing of Hiroshima, Japan on August 6, 1945.  The roof tiles were collected in a river bed near ground zero of the atomic bomb explosion.

3 of the 7 tiles.

3 of the 7 tiles.

Along with the roof tiles, the donation includes photographs of the location where the tiles were recovered; booklets and pamphlets on the bombings of Hiroshima and Nagasaki; and documents related to the artifacts.

Hiroshima University was decimated in the atomic bomb attack— most of its students and faculty members perished and its buildings were demolished.  In the post-war period, Hiroshima University’s president Tatsuo Morito reached out to universities world-wide to help to renew the institution by sending books for its library and saplings to bring its grounds back to life.

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Princeton was among the schools that responded in 1951 by providing both a book for the library’s collection and a monetary donation for the purchase of a native tree for the campus; and now, in celebration of its 80th anniversary, Hiroshima University is reciprocating by donating these artifacts.

The roof tiles are distributed by Hiroshima University’s Association for Sending Atomic-bombed Roof Tiles in order to perpetuate awareness of the devastating effects of the atomic bombings in Japan, and to oppose the use and proliferation of nuclear weapons.  In a letter that accompanies the donation, Toshimasa Asahara, President of Hiroshima University, explains:

The threat of nuclear weapons still exists in many areas of the world.  It is our earnest desire, however, that the pain and sadness experienced in Hiroshima not be re-created anywhere else in the world.

This wish is not only the wish of those of us living today but represents the silent voices of the 240,000 Hiroshima citizens who perished from the atomic bomb.  We believe it is also the will of others such as yourselves who will work together with us to build a peaceful future for the world.

See the Atomic-bombed Roof Tiles from Hiroshima University Finding Aid

 

 

 

 

 

Why — and How — We Digitize

It’s February, and we’re now in the second month of our NHPRC-funded digitization project. In twenty-three more months, we’ll have completed scanning and uploading 400,000 pages of our most-viewed material to our finding aids, and anyone with an internet connection will be able to view it.

This is just the most recent effort to introduce digitization as a normal part of our practice at Mudd. As I said in my previous post, we know that it’s well and good that we have collections that document the history of US diplomacy, economics, journalism and civil rights in the twentieth and twenty-first centuries. But for the majority of potential users, who may never be able to come to Princeton, NJ, this is irrelevant. However interested they may be, they may never be able to afford to visit us. And there’s a whole other subset of potential users — let’s call them working people — who can’t come between the hours of 9:00 and 4:45, Monday through Friday. Are we really providing fair and equitable access under these conditions? Since we have the resources to digitize, it’s imperative that we develop the infrastructure and political will to do so.

We know that it’s time to get serious — and smart — about scanning.

The ball has been rolling in this direction for some time. We have three “streams” of making digital content available, and with our new finding aids site, we have an intuitive way of linking descriptions of our materials to the materials themselves.

Images of the collection in the context of the finding aid

Images of the collection in the context of the finding aid

Our first is patron-driven digitization.

The Zeutschel -- our amazing German powerhouse face-up scanner

This is our Zeutschel scanner. It does amazing work, is easy on our materials, and usually requires very little quality control.

Archives have been providing photoduplication services since the advent of the photocopier. At Mudd, we have dedicated staff who have been doing this work for decades. Recently, we’ve just slightly tweaked our processes to create scans instead of paper copies and to (in many cases) re-use the scans that we make so that they’re available to all patrons, not just the one requesting the scan.

A patron (maybe you!) finds something in our finding aids that he thinks he may be interested in, and asks for a copy.

If he’s in our reading room, he flags the pages of material he wants. If he’s remote, he identifies the folders or volumes to be scanned. The archivist tells him how much the scan will cost, and he pre-pays.

Now, the scanning. This either happens on our photocopier (the technician can press “scan” instead of “photocopy” to create a digital file instead of a paper one) or on our Zeutschel scanner. And while we feel happy and lucky to have the Zeutschel, we don’t strictly need it to fulfill our mission to digitize.

The scan is named in a way that associates it with the description of the material in the finding aid, and is then linked up and served online. We currently send the patron an email of this scan, but in the future we may just send them a link to the uploaded content.

Our second stream is targeted digitization based on users’ viewing patterns

Our friendly student receptionist, Ashley, scans materials at the front desk when she isn't welcoming patrons.

Our student receptionist, Ashley, scans materials at the front desk when she isn’t welcoming patrons.

We try to keep lots of good information about what our users find interesting. We use a service called google analytics to learn about what users are browsing online, and we keep statistics about which physical materials patrons see in the reading room.

From these sources, we create a list of most-viewed materials, and set up a system for our students to scan them in their downtime when they’re working at the front desk.

We do this because we want to make sure that we’re putting the effort into digitizing resources that patrons actually want to see — there are more than 35,000 linear feet of materials at the Mudd Library. We probably won’t ever be able to digitize absolutely everything, and it wouldn’t make sense to start from “A” and go to “Z”. So, we pay attention to trends and try to anticipate what researchers might find useful.

Our final stream — and the one for which we currently have to rely on external support — is large-scale vendor-supplied digitization.

Our current cold war project is a great example of this. We’ve put together a project plan, chosen materials, called for quotes and chosen a vendor. We recently shipped our first collection to be digitized, and I’ll be posting information to the blog as we move forward.

Another good example of an externally-supported digitization activity is the scanning of microfilm from our American Civil Liberties Union Records. Our earliest records were microfilmed decades ago and recently, Professor Sam Walker supported the digitization of some of this microfilm so that they could be made available online.

No single stream — externally-supported projects, left-to-right scanning, or patron-driven digitization — would be enough to support our goal of maximizing the content available online. We hope that the three, each pursued aggressively, will help us realize our mission of providing equitable access to our materials. And we think that focusing on this cold war project will help us reflect on and improve all of our digitization activities.

Mudd Library Awarded Grant to Provide Global Access to Records of the Cold War

by: Maureen Callahan

The historian John Lewis Gaddis, author of a 2012 Pulitzer Prize-winning biography of George Kennan, has stated that the Mudd Library holds “the most significant set of papers for the study of modern American history outside of federal hands.”

This may be true, but is often only relevant to researchers who have the resources to access them. We have worked diligently to make sure people could find information about our collections, but until now, there were only a very few ways to actually study these records – come to Princeton, New Jersey and access them in the reading room, or order photocopies of what you think you might be interested in, based on descriptions in our finding aids (we also have a few collections digitized and online, and some microfilmed collections of our records may be in your local library).

We want to change this to make it easier for everyone to access our materials. Thanks to the generosity of the National Historical Publications and Records Commission (NHPRC), a taxpayer-funded organization that supports efforts to promote documentary sources, over 400,000 pages of records from six of our most-used collections will be digitized and put online for anyone with an internet connection to access. We hope that our records will become newly accessible and indispensible to international researchers, high school and college students, and anyone else with an interest in the history of the Cold War.  As Gaddis wrote in a letter of support for our grant, this kind of access “has the potential, quite literally, to globalize the possibility of doing archival research. That’s no guarantee that this will produce a greater number of great books than in the past. What it will ensure, however, is a quantum leap in the opportunities students and their teachers will have to bring the excitement of working with original documents into all classrooms.”

Collections include:

John Foster Dulles Papers

John Foster Dulles (1888-1959), the fifty-third Secretary of State of the United States for President Dwight D. Eisenhower, had a long and distinguished public career with significant impact upon the formulation of United States foreign policies. He was especially involved with efforts to establish world peace after World War I, the role of the United States in world governance, and Cold War relations between the United States and the Soviet Union. The Dulles papers document his entire public career and his influence on the formation of United States foreign policy, especially for the period when he was Secretary of State.

We plan to digitize the following:

Series 1. Selected Correspondence 1891-1960

Series 3. Diaries and Journals 1907-1938

Series 5. Speeches, Statements, Press Conferences, Etc 1913-1958

 

George Kennan Papers

George F. Kennan (1904-2005) was a diplomat and a historian, noted especially for his influence on United States policy towards the Soviet Union during the Cold War and for his scholarly expertise in the areas of Russian history and foreign policy. Kennan’s papers document his career as a scholar at the Institute for Advanced Study and his time in the Foreign Service.

We plan to digitize the following:

Subseries 1A, Permanent Correspondence 1947-2004

Subseries 4D, Major Unused Drafts 1933-1978

Subseries 4G, Unpublished Works 1938-2000

 

Council on Foreign Relations Records

The Council on Foreign Relations is a nonprofit, nonpartisan research and national membership organization dedicated to improving understanding of international affairs by promoting a range of ideas and opinions on United States foreign policy. The Council has had a significant impact in the development of twentieth century United States foreign policy. The Records of the Council on Foreign Relations document the history of the organization from its founding in 1921 through the present.

We plan to digitize the following:

Studies Department 1918-1945

 

Allen W. Dulles Papers

The Allen W. Dulles Papers contains correspondence, speeches, writings, and photographs documenting the life of this lawyer, diplomat, businessman, and spy. One of the longest-serving directors of the Central Intelligence Agency (1953-1961), he also served in a key intelligence post in Bern, Switzerland during World War II, as well as on the Warren Commission.

We plan to digitize the following:

Series 1, Correspondence 1891-1969

Series 4, Warren Commission Files 1959-1967

 

Adlai E. Stevenson Papers

The Adlai E. Stevenson Papers document the public life of Adlai Stevenson (1900-1965), governor of Illinois, Democratic presidential candidate, and United Nations ambassador. The collection contains correspondence, speeches, writings, campaign materials, subject files, United Nations materials, personal files, photographs, and audiovisual materials, illuminating Stevenson’s career in law, politics, and diplomacy, primarily from his first presidential campaign until his death in 1965.

We plan to digitize the following:

Subseries 5D, U.S. Ambassador to the United Nations 1946-1947

 

James Forrestal Papers

James V. Forrestal (1892-1949) was a Wall Street businessman who played an important role in U.S. military operations during and immediately after World War II. From 1940 to 1949 Forrestal served as, in order, assistant to President Roosevelt, Under Secretary of the Navy, Secretary of the Navy, and the first Secretary of Defense.

We plan to digitize the following:

Subseries 1A, Alphabetical Correspondence

Subseries 5A, Diaries

 

Digitization will occur over the course of two years, and materials will be added to the web as they are digitized. Please be in touch with us if you have any questions about any of our materials.

 

Penumbral Eclipse of the Heart

by: Amanda Pike

A penumbral lunar eclipse took place earlier this morning, the last of four eclipses observed this year. Unfortunately, here in Princeton, the eclipse was not visible since it began after moonset. However, there is still an opportunity to observe an eclipse at the Mudd Library!

waynesboro_expedition_1

The Princeton University Archives houses the Princeton Scientific Expeditions Collection, which includes a series specifically on astronomical expeditions from the mid-19th century through the early 20th century. This collection documents the work of various scientific expeditions conducted under the aegis of Princeton University, though the history of these expeditions is fragmentary. From the information within the collection, it appears that the earliest such enterprises were astronomical, as the college’s professor Stephen Alexander journeyed to Georgia in 1834 to observe an eclipse of the sun. While no notice of this has been found in the trustees’ minutes of the time, at least two of three subsequent eclipse expeditions (in 1854, 1860, and 1869) were official college investigations, duly authorized and funded by the trustees. Alexander’s successor, Professor C. A. Young, led his own eclipse expeditions to Colorado in 1878, to Russia in 1887, and to North Carolina in 1900. An 1882 journey to observe the transit of Venus is, so far, the only other identified astronomic expedition of the 19th century.

The images below document a solar eclipse observed in Wadesboro, North Carolina in 1900, as well as the equipment used to capture the images.

waynesboro_expedition_2

waynesboro_expedition_3

waynesboro_expedition_4

Further information on the Princeton Scientific Expeditions Collection can be found using the collection’s finding aid online.

Revised Dissertation Embargo Policy in Effect

The new policy for the Publication, Access, and Embargoing of Doctoral Dissertations, which was approved on May 14, 2012, is now in full effect.

The new policy enables each graduate student to request a two-year embargo on his or her dissertation, with the potential for renewal. When approved, the embargo applies to the dissertation’s availability in ProQuest, as well as in Princeton’s digital repository, DataSpace. If not embargoed, dissertations are made available in full-text to subscribing institutions via ProQuest, and in full-text on the Internet through DataSpace.

Individuals who submitted their dissertations between August 29, 2011 and June 19, 2012 had an opportunity to request an embargo retroactively. They were contacted by email on June 19, 2012 (and again on September 7, 2012) and given until October 15, 2012 to request approval for their embargo. The dissertations that were not embargoed during this period were released to universal accessibility via DataSpace on November 5, 2012.*

The process of gaining approval for an embargo is governed by the Graduate School. Students who wish to embargo their dissertation should fill out the Dissertation Embargo Request and Approval Form, obtain an approval signature from their advisor or a committee member, and submit the form as part of the Advanced Degree Application Process. Written confirmation of the embargo approval from the Graduate School must be presented in hard copy at the time of submission to the Mudd Manuscript Library.

Details about submitting your dissertation to the Mudd Manuscript Library are here: http://www.princeton.edu/~mudd/thesis/index.shtml

*As an interim measure while the new policy was being developed, on March 23, 2012, all dissertations that had been deposited in DataSpace in the fall of 2011 were restricted to the Princeton network. Those submitted in the spring of 2012 were also limited to the Princeton network. All dissertations from August 29, 2011 and forward that were not embargoed were released universally via DataSpace on November 5, 2012.

Bonfire!!!

UPDATE!! Following the Princeton Victory over Yale this weekend we will have yet another BONFIRE this Sunday, November 24th at 7pm. In the meantime, check out our blog from last year about the history of the tradition. Plus, we have added a few “new” archival photos!

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On Saturday, November 17th at 7:00 pm, we went back to Cannon Green to re-light a fire that has been dormant for six years, the BONFIRE!

AC112.3536

Timeframe unknown

The bonfire is one of the oldest traditions at Princeton University. The Princetoniana Committee, part of the Alumni Association, describes the fire as “one of the most memorable– and sporadic– of all traditional Princeton activities.” The celebratory fire occurs only after the Princeton football team has defeated both Yale and Harvard.

“According to tradition, the construction of the Bonfire rested with the Dink Wearing Freshmen. It was their responsibility to gather wood from the surrounding area, often aided in large part by townspeople and campus construction workers. Once a tall pyre had been placed in the center of Cannon Green, the final adornments usually included an outhouse and an effigy of John Harvard or a Yale Bulldog, or both.” – Princetoniana Committee

Here we showcase just a few of the many historical photographs of bonfires that are in the Princeton University Archives, housed here at the Mudd Manuscript Library. The following reside in the Historical Photograph Collection: Campus Life (AC112)  and the Office of Communications Records (AC168).

AC112_MP130_5961_1897

Remnants of the 1897 bonfire

AC112_MP130_3489_1901

Gathering the materials for the 1901 fire.

AC112_MP130_3495_1914

A large pyre for the 1914 fire

Students turn away from the heat of the flames during the 1946 fire.

Students turn away from the heat of the flames during the 1946 fire.

AC126_B37.Bonfire1946
AC112_MP130_3514_1948

From 1948: the outhouse is shown with Yale Bowl painted on the side

AC112MP130_3521_1950

Football coach Charlie Caldwell ’25 and team captain George Chandler ’51 lighting the bonfire in 1950.

A closer look at the outhouse from the 1952 championship event.

A closer look at the outhouse from the 1952 championship event.

 

Huge flames during the 1981 bonfire.

Huge flames during the 1981 bonfire.

 

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Students watch the 1985 fire from the trees.

 

AC168_B169_11_17_94bonfire

The Princeton Tiger lights the 1994 bonfire.

2006

The most recent fire in 2006. Photo courtesy: John Jameson, Office of Communications

PAW Photo from 2013 - Credit - Beverly Schaefer

PAW Photo from 2013 – Credit – Beverly Schaefer

Princeton Pause also compiled a video from the 2006 fire featuring items from our archives.

More photographs can be viewed in person by visiting the Mudd Reading Room. Digital copies of photos are also available. Start your search with our Historical Photograph Database. 

If you are attending and sharing photos using Twitter or Instagram, please use the hashtag #bonfirePU and contribute to documenting the history of this wonderful event!

Please also feel free to leave a comment about your bonfire memories!

Before Sandy, there was Gloria and David: Hurricane damage on campus.

As many are still recovering from Hurricane Sandy here at Princeton and throughout the east coast we take a look at how the University survived past super storms and hurricanes.

Within the Princeton University Archives and the Office of Communications Records (AC168) we found a number of photos from Hurricane David ,which unleashed its fury on campus on September 8, 1979. These photos were taken the following day.

DavidDamage9_6_79.2_AC168_box142

Ten years later, Hurricane Gloria caused damage yet again. These photos are dated September 27th 1989.

GloriaDamage.2.9_27_85_AC168_Box142

GloriaDamage9_27_85_AC168_Box142

For more information about the archives search our Finding Aids here.

The following article offers information if you would like to help with relief efforts.

Hurricane relief efforts being organized at Princeton