Embargo Renewal Information for Ph.D. Graduates

This post was updated on April 23, 2014

This fall, the first set of dissertation embargoes that were instituted under the Graduate School’s revised policy on Publication, Access, and Embargoing of Doctoral Dissertations will expire. This embargo policy only applies to dissertations submitted on or after August 29, 2011.

Those who wish to request a renewal of an existing embargo must email the Associate Dean for Academic Affairs, Cole Crittenden, in the Graduate School and provide the reason for the extension. While embargoes may be extended with the request of the student and the approval of the Graduate School, they can never be re-instituted after having expired.

Embargoes automatically expire two years from the date on which the Ph.D. was awarded (degrees are awarded five times per year at Board of Trustee meetings); this date will coincide with the degree date (month and year) on the title page of your dissertation.

An embargo renewal must be requested in writing at least one month before the original embargo has expired, but may not be requested more than three months prior to the embargo expiration date.

Graduates are responsible for keeping track of when their embargoes expire. One can find out exactly when an embargo will expire by checking the dissertation’s record in DataSpace. First, search for the dissertation by the author’s name or its title, click the button at the bottom of the item record that says “show full item record,” and view the date in the “pu.embargo.lift” field. This is the date that the embargo will automatically expire.

The Graduate School will inform the Mudd Library of all embargo extensions and Mudd Library staff will apply the extensions in ProQuest and in DataSpace.

This information can also be found on our dissertations webpage under “Embargoes.”

Senior Theses to Go Digital in 2013

Access to the most frequently used collection at the Mudd Manuscript Library—the Senior Thesis Collection—will be greatly enhanced in 2013 as we transition from collecting paper copies to electronic copies (PDFs) of theses.  Dean of the College Valerie Smith has approved a plan for senior theses to be available online (but limited to the Princeton University community) through Princeton’s digital repository, DataSpace.

To this end, next summer DataSpace will become the main search interface for all theses.  Senior theses submitted in 2013 and in the future will be available only electronically (but limited to the Princeton University domain), while senior theses submitted in 2012 and before will be available in paper format at the Mudd Manuscript Library, as they are today.  In the second phase of the project, PDFs of legacy senior theses will be added to DataSpace as they are scanned for patrons, which will incrementally grow the number of theses available digitally.

“The senior thesis has a long history at Princeton,” said University Archivist Dan Linke. “This is just the next chapter for this important aspect of a Princeton education.”

The submission process for academic departments will evolve as we move to PDFs—all of the data entry and uploading will be done through a simple online form. Staff in the academic departments will do the initial data entry and uploading, and Library staff will make a final check and then release the theses to DataSpace. Training on the new process will be offered in the winter of 2013 and will include online videos as well as in-person demonstrations at the Mudd Manuscript Library.

Questions about the new process can be directed to the University Archivist, Dan Linke (609.258.5879; mudd@princeton.edu).